Waikiki Media Partner Portal

Privacy Policy

Effective: August 15, 2026

This policy explains how Waikiki Media, operated by Waikiki Aloha LLC, handles information submitted through partners.waikikimedia.com and related Partner Portal communications. In this policy, “Waikiki Media,” “we,” “us,” and “our” refer to Waikiki Media and Waikiki Aloha LLC.

Information you choose to provide

When you apply for or manage a partnership, we may collect:

• Your firm or business name, contact name, email address, telephone number, and website.
• Professional or licensing information relevant to the opportunity, such as a Hawaiʻi Bar number.
• The services you offer, areas you serve, and answers provided in your application.
• Your selected partnership option, agreement acceptance, date and time of submission, and related records.
• Messages, documents, or other information you voluntarily send to us.

How we use it

We use this information to:

• Review and verify partnership applications.
• Communicate with you about your application, agreement, payment, listing, or partnership.
• Create, maintain, and support approved partner placements across the Waikiki Media network.
• Keep accurate business, agreement, payment-status, and compliance records.
• Protect applicants, partners, visitors, our websites, and the integrity of our network.
• Meet legal, accounting, tax, dispute-resolution, and other legitimate business obligations.

What we do not do

• We do not sell your personal information.
• We do not use Google Analytics.
• We do not build advertising profiles about applicants.

Payments

PayPal processes payments for this portal. Waikiki Media does not receive or store your complete card number, bank account credentials, or PayPal password. We may receive and retain transaction information needed to administer the partnership, such as the payer’s name or email address, transaction identifier, amount, date, payment status, and subscription status. PayPal handles payment information under its own privacy terms.

Essential technology and server records

We do not use Google Analytics on this portal. Like most websites, however, our WordPress site, hosting environment, security tools, and form system may process limited technical information needed to display, secure, and operate the portal. This can include an IP address, browser or device type, requested page, referral information, timestamps, security events, and essential cookies.

We use this operational information for functionality, fraud prevention, troubleshooting, security, and maintaining reliable records—not to follow you around the internet or create a behavioral advertising profile.

When information may be shared

We limit disclosure to circumstances reasonably necessary to operate responsibly, including:

• Service providers supporting our hosting, forms, email delivery, website security, data storage, professional advice, and payment processing, subject to their roles and applicable obligations.
• Authorities, courts, advisers, or other parties when reasonably necessary to comply with law, protect rights or safety, investigate misuse, or address a dispute.
• A successor or involved professional adviser if our business or relevant assets are reorganized, financed, sold, or transferred, with appropriate safeguards.
• Other parties when you direct us to share information or give us permission.

Approved partner information intended for publication—such as a business name, logo, website, professional profile, services, and public contact details—may be displayed across relevant Waikiki Media network websites as part of the partnership.

How long we keep information

We retain information only for as long as reasonably necessary for the purposes described here. Retention may depend on whether an application is pending, approved, declined, withdrawn, or associated with an active or former partnership. Certain agreement, transaction, accounting, security, and dispute records may be kept longer when reasonably required for legal or legitimate business purposes. When information is no longer needed, we will take reasonable steps to delete, anonymize, or securely dispose of it.

Your choices and requests

You may contact us to ask what information we hold about you, request a correction, update your communication preferences, withdraw an application, or request deletion of information that we are not required or reasonably entitled to retain. We may need to verify your identity and authority before acting on a request.

Withdrawing consent or requesting deletion does not affect actions already lawfully taken and may prevent us from reviewing or continuing a partnership when the relevant information is necessary for that purpose.

Security and accountability

We use reasonable administrative, technical, and organizational measures designed to protect information under our control. No website, transmission, or storage system can be guaranteed completely secure. If we identify an incident affecting protected personal information, we will investigate and provide notice when required by applicable law.

Business audience

This Partner Portal is intended for adults acting for themselves or on behalf of a business or professional practice. It is not directed to children, and we do not knowingly request personal information from children through partnership applications.

External websites

The portal may link to PayPal, partner websites, network websites, or other independent services. Their privacy practices are governed by their own policies, and we encourage you to review them before providing information.

Policy updates

We may update this policy as the Partner Portal, our practices, or applicable requirements change. The effective date above will be revised when an update is published. If a change materially affects how we use information already collected, we will take reasonable steps to provide additional notice when appropriate.

Waikiki Media is operated by Waikiki Aloha LLC, Hawaiʻi, United States.